If You Want Me To Listen To You (WT636)

If You Want Me To Listen To You (WT636)

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WT 636 If you want me to listen to you

If you’re like most people, you don’t enjoy conflict.

In fact, many people will go out of their way to actively avoid conflict.

In our Leading Yourself and Leading Others Experience, participants learn skills for dealing with conflict.

The first skill they learn is how to actively listen.  When confronted, our first reaction is to defend ourselves.  We need to put ourselves aside and listen to what the other is saying, actively listen and then assert ourselves.

If we’re the ones who are confronting we use a Confronting I Message. This is a statement that follows a formula, “When this happens (unacceptable behaviour), I feel (emotions) because (tangible effects on you).

Another way of confronting is to describe the situation; just the facts of what has happened or what you’ve noticed or observed.

We also have a 6 step method for resolving conflict as well.

When you put all these skills together with a willingness to resolve, there isn’t anything that can’t be cleared up in conversation.

The barriers to resolving conflict include yelling at the other person, not letting them finish what they’re wanting to say or walking away.

If you want people to listen to you and really hear you, the best strategy is to quietly and respectfully explain how you are feeling and describe the unacceptable behaviour (in other words what the other did or didn’t do).

Describing unacceptable behaviour is different to judging others or labelling them. For example, arriving late to a meeting might be considered an unacceptable behaviour. Judging the person as inconsiderate or rude is a label. People can’t make changes to their behaviour if you call them names and label them.

I remember years ago, we were visiting and exploring a little country town in Queensland. We went into a curiosity shop and I found a cushion that was embroidered: “If you want to be loved, be lovable.”

I thought this was great and have since adapted it for other desires such as: “If you want to be interesting, be interested.” “If you want to be respected, be respectful.”

If you want me to listen to you, listen to me.

Learning how to fight and fight clean is a skill as well as  a mindset. Being open and willing to hear what the other has to say is the first step. Remember, it’s very difficult to resolve conflict if you’re acting like an abusive bully.

P.S. Want some hand-holding to get your procedures done? Want to draft better job descriptions and identify and improve your workflow?  Not sure of your role?  Join me from 30th September for 9 weeks. I’ll be leading an online masterclass series to guide you through the steps I use to help businesses systemise and streamline their processes.  Each week for 90 minutes we’ll cover a chapter in my book The Loyal Lieutenant: How the Second-in-Command Brings the CEO’s Vision to Life to help you implement my proprietary system and get your processes and procedures DONE. Go to shirleydaltoncourse.com for more information.

P.P.S. Invite your friends to get the Weekly Thoughts delivered directly to their inbox. Go to https://shirleydalton.com/weekly-thoughts.

Blah Blah Blah Blah Blah (WT635)

Blah Blah Blah Blah Blah (WT635)

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WT 635 Blah blah blah

About 16 or 17 years ago I read Jack Canfield’s book, “The Success Principles: How To Get From Where You Are Now To Where You Want To Be”.

Every morning I would read a chapter before going to work. In the book, Jack gave many examples of activities the participants experienced in his week long course, “Breakthrough to Success”.

As I read about the activities, I wanted to experience them for myself, which we did in 2007 when we headed to Scottsdale, Arizona to join 400 other attendees.

At first I thought Jack was a bit silly sharing his activities in the book, until one of my mentors enlightened me with the analogy of music. 

“Shirl, when you buy a record (it was a while ago), do you think to yourself that there’s no point going to the concert because you’ve heard all the songs?”

“Of course not! I want to go even more to see the band or singer live.”

“Exactly!”

So, <name>, I’m happy to share an exercise we did in the Leading Yourself and Leading Others Experience today.

 It’s called “Blah blah blah” and Ross and I first came across this at Jack Canfield’s course when he introduced us to Hale Dwoskin who introduced us to The Sedona Method.

The exercise I created also features the work of Loretta Malandro, from her book, “Fearless Leadership”.

Participants have to share a story about a time when they felt they were the victim in a situation. They tell their partner their story, embellishing and fully embracing being the victim. At the end, the partner is asked how they felt listening to the story. Did they recoil or did they find themselves becoming co-conspirators, feeling sorry for the victim?

The next part of the exercise is to retell the story, only this time, to simply recite facts without judgement or blame or emotion. They are also to own their part in the situation.

At the end of the 2nd telling of the story, partners provide feedback on which version they preferred. In all cases, it ends up being the second version.

So we follow up with a third version and this time, participants must again tell their victim story with all the passion they had in the first version, except that they can only use the word “Blah”.

Go ahead, tell someone your victim story with all the passion and energy you have using the word “Blah”.  If you’re like our participants, it won’t be long before you’re rolling about laughing.

It’s really difficult to be emotional and upset while you’re laughing so hard.

The irony is that this version is what most people hear anyway. Most people aren’t that interested in hearing the victim story. “Blah blah blah blah blah.”

Next time you find yourself feeling like a victim, remember this activity and if you do share with someone, be sure to follow version 2. Stick to the facts and own your part in it. You’ll get a much better response from your listener.

P.S. HOT OFF THE PRESS. From 30th September 2022 for 9 weeks, I’ll be leading an online masterclass series to guide participants through the steps I use to help businesses systemise and streamline their processes.  Each week we’ll cover a chapter in my book The Loyal Lieutenant: How the Second-in-Command Brings the CEO’s Vision to Life to help you implement my proprietary system and get your processes and procedures DONE. Go to shirleydaltoncourse.com for more information.

P.P.S. Invite your friends to get the Weekly Thoughts delivered directly to their inbox. Go to https://shirleydalton.com/weekly-thoughts.

Dance With Their Energy (WT634)

Dance With Their Energy (WT634)

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WT 634 Dance with their energy

In today’s Leading Yourself and Leading Others Experience I ended up doing an impromptu Aikido demonstration with one of the participants.

Aikido is a martial art and one of its principles is to dance with the energy of your opponent.

How is this relevant to leadership?

As I explained in the session, when we are confronted by an angry team member or customer, often our first reaction is to push back and resist. This doesn’t help to resolve the situation. Rather it either keeps us stuck resisting each other or inflames the situation.

With the principle of Aikido, you actually welcome the energy of your opponent and you dance with it. This means you take their force and you control it.

The same thing is possible when confronted by an angry or passionate person. Figuratively speaking, you want to welcome the energy and dance with it.

You do this by using your Active Listening skills.

Rather than defending or justifying yourself, or worse, arguing and resisting, if you listen to what the other is saying, and I mean Active Listen them, as in demonstrate you heard and understood, you actually reduce the energy they are thrusting at you.

When you have embraced their energy and what they are saying, you are in a much better position to be able to assert yourself and be heard.

For example, say a customer is screaming at you because their favourite cereal is not available. Rather than defending yourself or the company, manufacturer or courier company, active listen to what they are saying and if they demand that you take a certain course of action, simply respond with “Yes, we can do that AND ………”. The “AND” enables you to offer an alternative solution without causing them to increase their intensity and conviction.

You don’t need to argue. You can simply active listen, agree that what they are suggesting is something that “could be done” and then when you have helped them to calm down and be more responsive to your suggestions, you can assert yourself and work towards collaborating to find a mutually agreeable solution.

I encourage you to test it out.

Dance with their energy rather than fight with or resist it.

P.S. Invite your friends to get the Weekly Thoughts delivered directly to their inbox. Go to https://shirleydalton.com/weekly-thoughts

Time Log Insights (WT633)

Time Log Insights (WT633)

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WT 633 Time Log Insights

Last week I mentioned I was completing a 14 day Time Log and this week I would share my insights.

Here’s what I discovered:

As I was printing and preparing for this week’s Leading Yourself and Leading Others Experience I could hear my colleagues saying “Shirl, that’s a job someone else could do” and I agree, it is a job someone else could do. In the process of thinking about delegating or paying OfficeWorks to do the printing, I became aware of 3 obstacles/challenges/limiting beliefs:

1. I would need to be more organised to hand over the tasks

2. I don’t give clear instructions because I generally have to instruct twice

3. In the past it hasn’t been done to my satisfaction so I have a belief that no-one will get it right.

It was interesting to me to see how much of my procrastination for delegation was actually bound to my limiting beliefs.

As I’ve mentioned before, it’s not strategy that we need to bridge the gap between where we are now and where we want to be, it’s becoming aware of our limiting beliefs and changing them.

It was also interesting to me that I received feedback from my Executive Assistant and one of her colleagues, that I actually give good instructions.   They are very happy with the way I communicate and yet I had decided that I don’t communicate very well.   Moral of the story here for me, seek feedback rather than making an assumption or a decision, especially if it has the effect of limiting your results.

Also, in terms of number 1 above and being more organised, I’ve had to take a serious look at the benefit I get for wearing the badge that I’m a Last Minute Lucy.  Seriously, this kind of behaviour serves no-one, so I’ve decided not to say it anymore and to no longer allow myself the excuse or justification.

How about you?

What limiting beliefs are you carrying that stop you from being more efficient with your time and more productive?

What justifications and excuses are you using to let yourself off the hook?

It’s not that comfortable looking in the mirror and it certainly wasn’t comfortable analysing my time log, however I and my team will be much better for it.

How about you?   What time log insights do you have or imagine you could find?

P.S. Invite your friends to get the Weekly Thoughts delivered directly to their inbox. Go to https://shirleydalton.com/weekly-thoughts.

Push Push Push Rest Rest Rest (WT632)

Push Push Push Rest Rest Rest (WT632)

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WT 632 Push push push Rest rest rest

Wowza, have the past two weeks been confronting for me.

I have been completing a time log for 10 out of 14 days.

The idea is to see where you are spending/investing/wasting your time in order to get more productive.

It’s not meant to be judgemental although I’ve gotten myself in such a tizzy judging my time entries.

I’ve also noticed the difference between the personality types as I’ve listened to some of my colleagues talking about productivity versus self-care.

My “Driver” colleagues go “push push push”. More productivity. More Tasks. Get more done. Pay someone to do a lesser costing job so you can do tasks that add more value.

My “Counsellor” colleagues say “rest rest rest”. Look after yourself. Be kind to yourself. Nurture yourself. You’ll burn out if you don’t.

In my opinion, both have merit.  We do need to “drive” ourselves and push to get things done and we also need to look after ourselves.

It’s been interesting for me to see my reaction when I log time with Ross to sit and talk (which happens to be my Love Language – Quality Time & Conversation) and enjoy dinner with him or sitting together on the lounge of an evening and the feelings of guilt, frustration and fear that surface, in anticipation that someone will analyse my time log and judge me to be wasting time.

Wowza!

I have identified some areas I could improve my productivity however the biggest aha for me has been the realisation that I am still fearful of other’s judgement (so I judge myself first).

How do you think you’d go if you committed to documenting your time from the time you wake to the time you go to sleep at 15 minute intervals for 2 solid weeks?

If you’re keen to do it, you can either record the times and the activities on paper or digital thingy or you can determine the categories and record the category entry in a spreadsheet that has 7 days of columns and 15 minute intervals for rows. 

My time log finishes on the weekend. I’ll let you know what further insights I have next week.  Let me know how you go if you decide to do it.

Where do you sit on the Push Push Push Rest Rest Rest continuum?

P.S. Invite your friends to get the Weekly Thoughts delivered directly to their inbox. Go to https://shirleydalton.com/weekly-thoughts.

Trust Them To Do The Job (WT631)

Trust Them To Do The Job (WT631)

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WT 631 Trust them to do the job

In over 40 years of working, I’ve never met anyone who said they like to be micromanaged.

What is micromanaging?

For me, micromanaging is not trusting your people to do the work.

It’s being critical instead of grateful.

Micromanagers blame others when things go wrong and they don’t take responsibility. “Why did you do that, when I told you to do this?”

Micromanagers are also passive aggressive. “If I’m not around, what are you going to do – nothing?”

Micromanagers confuse their people. “Why didn’t you let me check before you sent that out?” “Why don’t you think for yourself?”

Micromanagers cause their people to go into the primal state, causing them to feel anxious and fearful.

When you’re in the primal state, your only thoughts and bodily actions are those of survival.  If we want people to be creative and solve problems, we need to encourage them. We need them in the powerful state.

You have to trust your team to do the job.

That includes making sure you give good instructions and training. Empower your team to step up. Encourage them to succeed. Praise them when they do.

Normally a conscientious employee, I learned to become helpless and to submit inferior work when one of my bosses asked me to draft letters and marketing material on his behalf.  After drafting a couple, which I had poured my heart and soul into getting right, he took out the red pen and made comments all over them.  I learned that I was never going to make him happy. I learned that he would always “improve” what I had done, so I started to care less. I would quickly write something on paper, without giving it too much thought because I knew he would edit it anyway. It didn’t make me feel very good because I am an achiever. With that boss, I never felt like I could achieve.

If you’re a leader, manager, supervisor or colleague. Empower your team. Trust them to do the job. The more you trust them, the more they’ll give you. The more they give you, the more they’ll feel like they are achieving and in the powerful state. They’ll come up with even more solutions and ideas and they’ll love you and be loyal.

Nobody likes a micromanager. Trust your people to do the job.

P.S. Invite your friends to get the Weekly Thoughts delivered directly to their inbox. Go to https://shirleydalton.com/weekly-thoughts.

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